How we use children and young person’s information in the Firesetters Intervention Scheme
The categories of the information that we collect, process, hold and share include:
- personal information of the child (such as name, address, date of birth)
- personal information of family members or carers (such as name, address, age of siblings)
- special categories of personal information in the form of characteristics (such as gender, ethnicity, disability)
- information relating to the instances of fire setting (such as referral information, assessment information, details of history of setting fires, dates and details of the interventions that we have carried out.)
- special educational needs and behavioural information relating to the child
Why we collect and use this information
Avon Fire and Rescue Service is committed to serving the local community, ensuring a safer place for people to live, work or visit. Our firesetters intervention is key to this and the information we collect can help influence our future work and keep people and their property safe.
We use children and young person’s data to:
- record and evaluate our work
- derive statistics which inform decisions about how we improve safety and support the development of our staff
- investigate fires and other incidents
- help you contact other services which may benefit you or improve your safety
- deliver and manage safety courses and services for young people
The lawful basis on which we use this information
Our lawful reason to collect and use this personal information is with the consent of the data subject or the parent or carer of the data subject (Article 6 (a) of General Data Protection Regulation - GDPR).
The collection and use of special categories of personal datais done so with the explicit consent of the data subject and/or of the parent or carer (Article 9 (a) of GDPR).
Collecting this information
If you do not provide consent we will collect limited, anonymised details for statistical purposes to record, monitor and evaluate our work.
Information is collected by phone or email at the time of referral and then by phone, email or in person with the allocated Fire Setter Advisor. When we are obtaining explicit consent for the collection of special category information, this will be explained to all parties and requires the signature of the parent or guardian present.
Storing this information
All information is transferred on to a database where it is stored and subject to AF&RS information security controls and policies.
In most cases, we will keep this information until the young person’s 19th birthday. If a Special Educational Needs (SEN) /Educational Health & Care (EH&C) Plan is in place, the information will be kept until the young person’s 26th birthday. After this time it will be securely disposed of.
Handwritten notes are kept securely to assist the Fire Setter Advisor in carrying out the intervention. Once the interventions have all been carried out, the notes are securely shredded.
Who we share this information with and why
We have a responsibility to promote social wellbeing and prevent harm. To ensure you receive relevant services and we improve our own, we often work with other authorities, agencies and partners including;
- Other fire and rescue services (anonymised data for research purposes)
- Community organisations
- Police and other emergency services
- Social services
- Educational services
- Health services
- The Home Office (anonymised for statistical reporting)
The Fire and Rescue National Framework for England states that we are expected to develop partnerships to support risk reduction services to those identified as vulnerable and wherever possible to share intelligence and relevant risk data.
You are entitled to request that we don’t share your information by checking the appropriate boxes on the consent form. The exception to this is when we are required by law to pass on information such as where a child is at risk of harm or when criminal activity has been disclosed.
We do not share information about children and young people without consent unless the law and our policies allow us to do so.