AF&RS Privacy Notice: Collecting and use of personal data for protection, insurance and claims handling purposes
Why we collect and use personal information
We will collect and hold some of your personal information if:
- you make claim against us, or we make a claim against you, which we deal with
- we make a claim to our protection provider or our insurers which involves you
- you are a witness to an incident where a claim is made.
We may collect your personal information directly from you or from other people such as your doctor, lawyer or employer.
The types of information we collect and hold
This personal information may include but is not limited to your:
- name, address, phone number and email address
- age and gender
- medical information, past and current, including medical records and reports
- disability information, including medical records and reports
- employment records
- vehicle registration number
- photograph and/or CCTV/video images of you or your vehicle or property
Our lawful reasons for collecting and using personal information
We collect and hold personal information in accordance with the data protection laws. We will only collect and use your personal information for one or more of the following reasons:
- to process a claim
- to defend or bring legal proceedings
- to enable us to make a claim against our protection provider or insurers
- to respond to complaints
We will only use personal information about your health and your medical records if you agree that we can. You can tell us at any time to stop using that information. You can write to us or email us. If you do tell us to stop using that personal information, this may affect any claim you may have against us.
Who we may share personal information with.
We may share appropriate personal information relative to a claim with our protection provider (Fire & Rescue Indemnity Company Limited) and their managers (Regis Mutual Management Limited) and our insurers. We may also share your personal information with other people and organisations in connection with a claim, such as our legal and medical advisers and loss adjusters.
How we store your personal information and how long we keep it
Your personal information is securely stored at our premises.
We keep claims related documents, which may include your personal information, for seven years from the date of settlement or closure of the claim, or such other statutory period relevant to the age of the claimant and/or the nature of the injury/disease if longer than seven years.
When we no longer need to keep your personal information, we will delete it or dispose or destroy it securely.
Under the data protection laws, you have legal rights relating to the personal information we hold about you which may include:
- Access – the right to know what personal information we hold relating to you and why, and to receive a copy of it
- Rectification – the right to have inaccurate information about you corrected
- Objection – the right to object to us using your personal information, and we would have to stop unless we have a valid reason to continue
- Erasure, restriction and portability – in specific circumstances the right to have your personal information deleted, to put limits on what we may do with it or to receive a copy in machine-readable form to take to another organisation
For more information on your rights under the data protection laws see https://ico.org.uk/for-the-public/ If you have any concern about the way we handle your personal information, you can let us know by writing to us or emailing us.
We will do our best to resolve your concern but if you are unhappy with the outcome you can ask the Information Commissioner to look into it by:
- completing the online form on the ICO website
- writing to or telephoning:
Information Commissioner’s Office
Wilmslow Cheshire SK9 5AF
Tel: 0303 123 1113
Last reviewed 27/07/2021